Development Assistant

ROLE

The Development Administrative Assistant reports directly to the Director of Development. This position will support the Executive Vice-President’s administrative needs, as well as have primary responsibility for gift entry, acknowledgement and reporting in the donor database. This position requires a comprehensive understanding of gift processing principles and practices, a high level of professionalism and organization, self-motivation, and collegiality. The Development Assistant will be responsible for performing administrative functions for the development department, including schedule management, phone calls, filing, correspondence, mailings, donation acknowledgement letters, meeting coordination and general office support as needed.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provide full administrative support to the Executive Vice-President, Director of Development and Membership Manager
Perform data entry, manage and track constituent data, gift recording, prospects, proposals, contacts, notes and other development data in donor database system
Generate donor acknowledgment letters for all gifts entered, with a goal of 48-hour turnaround time (at non-peak times)
Send and track tour and ticket donation requests from other NPOs
Provide accurate gift and donation tracking reports
Service all data information queries in a timely fashion
Provide logistical support for  mass mailings, email blasts, donor communications and any additional assistance, as needed
Identify, implement, and oversee database clean-up projects, as needed, in order to maintain the integrity of the database
Identify and discuss with the Development Manager opportunities to increase efficiency
Perform other duties as assigned

 

REQUIREMENTS

Minimum 3+ years of experience in donor database management
Must have Raiser’s Edge experience
Proficient in Microsoft Office, with emphasis on Outlook, Word, Excel and PowerPoint
Minimum 3+ years of experience in calendar management, travel planning and meeting coordination
Strong knowledge of fundraising office needs and procedures (non-profit environment preferred)
Strong attention to detail is a must
Ability to perform basic research using internet and other tools
Critical thinking and strategic planning ability
Excellent written, interpersonal and oral communication
Maintain and professional and considerate demeanor
Have a strong work ethic; be collaborative, conscientious and results-oriented
Be motivated to learn, and to display flexibility when required
Be honest, trustworthy, exhibit sound judgment, and abide by strict confidentiality guidelines
Local candidates preferred

 

Application Instructions